Write it
Fill the form, or describe the job in a sentence and check the draft. Numbered, tax-aware, on your letterhead.
Free for two chased invoices — no card
Never chase an invoice again.
PolitelyPaid writes the invoice, sends it, and follows up for you — warmly at first, firmly at the end, and never once after the money arrives.
- Unlimited invoices
- Stops the second it’s paid
- Nothing sends unapproved
$4,200.00
PP-2026-041 · Acme Studio
- Friendly nudge3 days late
- Professional7 days late
- Final notice30 days late
tonight, 11:40pm
unsent
quick question / no rush!!
Hi Dana, sorry to be a pain but
Hi Dana! Hope you’re well!! Just wondering whether
Hi Dana — no rush at all, but I think that invoice from April might have slipped through? Totally understand if
The invoice is twenty days old. The client is also next quarter’s work. So the email doesn’t get sent.
what we send instead
- 3 days before
Hi Dana — a note that this is due on Friday. Thank you again for a good project.
- due date
Hi Dana — this is due today. Tell me if anything needs changing.
- +3 days
It may already be in your payment run; if not, you can pay it here.
- +7 days
Dear Dana, could you confirm the date this is scheduled for payment?
- +14 days
Please arrange payment, or reply with the date I can expect it.
- Final notice+30 days
This is the last automatic reminder. Please pay by 7 June, or reply with a date and I will hold it.
You approve this once. It cools one step at a time, stops at firm, and never sounds like a debt collector.
from creation to cash
Four steps, then silence.
Generate, send, escalate, confirm. All of it happens without you opening your outbox.
Send it
Email with the PDF attached and a page your client can pay from. You see when they open it.
Forget it
We follow up on the schedule you approved. You hear from us when a client pays, replies, or the plan runs out.
Get paid
Payment lands, the sequence stops the same second, and your client gets a thank-you instead of another letter.
The one thing you’ll be judged on is the wording.
So every letter is written to be read by a person you want to work with again. You can edit any of them, cap a favourite client at gentle, or stop the whole thing with one button. Nothing sends that you haven’t approved.
And when the money arrives, the remaining letters are deleted — a reminder can never reach a client who has already paid.
$2,150.00
Paid · 2 May
One reminder. No awkward email. Fiona found out when we told her it had landed.
pricing
Pays for itself with one recovered invoice.
Free
$0
Unlimited invoices, two chased at a time.
Solo
$12 / month
Chase everything, your branding, recurring invoices.
Pro
$24 / month
Our name off your invoices, per-client rules, priority support.